BYLAWS

ARTICLE I. Name, Organizational Structure and Relationship 

Section 1. The name of this organization shall be the Austin Chapter of the Texas Association for Marriage and Family Therapy (TAMFT) – A Division of the American Association for Marriage and Family Therapy (AAMFT) and alternatively the Austin Association for Marriage and Family therapy. This organization serves Travis and surrounding counties, i.e., Travis, Williamson, Burnet, Bastrop, Hays, and Blanco.
Section 2. This Chapter is responsible to the duly elected Officers and Board of Directors of the AAMFT and all rules and orders lawfully made thereunder.
Section 3. The bylaws of this Chapter shall be consistent with those of the AAMFT and shall be approved by the Division before formal adoption by the Chapter.

ARTICLE II. Purposes 

Section 1. The purposes for which this Chapter is formed are as follows:
(A) To promote the common professional interests of those who are marital and family therapists in Texas.
(B) To fulfill other purposes stated in the AAMFT bylaws as those purposes may be pursued appropriately at the Chapter level.
Section 2. To further the objectives of the Chapter by meetings, clinical presentations, conference events, newsletter publications, research in the field, educating the membership and the public regarding the AAMFT Code of Ethics, and other relevant activities.

ARTICLE III. Membership 

Section 1. The membership of the Chapter shall be divided into two (2) categories:
A) Voting Members. The voting membership shall be composed of Clinical Members and Associate Members.
B) Non-voting Members. The non-voting membership shall be composed of Student Members and Affiliate Members.
Section 2. Membership in the Chapter is voluntary. All members of the Chapter must be members in good standing of AAMFT and the Texas Division. Membership is contingent upon the payment of dues.
Section 3. Members shall be governed by and abide by the bylaws of the AAMFT and by the bylaws of the Chapter and all rules and orders lawfully made thereunder.

ARTICLE IV. Officers 

Section 1. The Officers of the Chapter shall be President, Past President, President-elect, Secretary, and Treasurer, and other officers as needed. All officers shall be members in good standing of the AAMFT, the Texas Division and the Austin Chapter.  Any office may be shared by the request of two persons who agree to serve in co-officer status.
Section 2. President shall be Clinical Member and serve a term of one (1) year. President shall be the Chief Officer of the Chapter and of the Board and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board. President also shall serve as a member ex officio with right to vote on all committees except the Elections Committee. The President shall preside over all meetings of the chapter. S/he shall write a President’s letter pertaining to Marriage and Family Therapy and/or Association issues at least twice a year. These letters may be included in the Austin AMFT newsletters. S/he shall submit in writing a report of the activities of the chapter to the TAMFT Executive Director and to the TAMFT President at the year’s end annually. President shall succeed to office Past President.
Section 3. President-elect shall be Clinical Member or Associate with a reasonable expectation of completing Clinical Member status before completion of the 1 year term. President-elect shall serve a term of one (1) year and shall succeed to the office of President. In order to succeed to the President’s position, the President-elect must be Clinical Member. In the absence of President, President-elect performs the duty of President including running the board meeting and chapter meeting.
Section 4. Secretary shall serve a term of two (2) years. Secretary shall keep the records of all business meetings of the Chapter and meetings of the Board, shall direct the distribution of minutes and reports as authorized by these bylaws and by the Board, and shall be responsible for all official correspondence of the Chapter. Secretary shall provide sign-up sheets, name tags, Certificates of Attendance, and Speaker Evaluations at chapter meetings. S/he shall keep a list of members as coordinated with the Treasurer and Newsletter Editor.
Section 5. Treasurer shall serve a term of two (2) years. Treasurer shall oversee the management of funds for duly authorized purposes of the Chapter, shall prepare the annual budget, and shall present periodic financial reports to the membership and to Division Treasurer in conformity with the policy outlined by the AAMFT Board of Directors for divisional financial statements and other financial documents required by law. The fiscal year of the Chapter shall begin on the first of January. S/he shall be responsible for updating Austin AMFT’s Continuing Education (CE) Sponsor status and for paying required CE Sponsor fees as specified in the licensing rules of each state licensing board of the mental health professionals in Texas. The Treasurer shall submit an annual financial report to the TAMFT Executive Director at the year’s end annually.
Section 6. Past President shall be Clinical Member and serves as Election Committee Chair. Term is one (1) year. Past President coordinates the function of the committee chairs and serves as a consultant to the officers and board.
Section 7. Chapter Officers shall be assumed to have resigned from office at such time as they move outside the Chapter geographic boundaries. If any Officer ceases to be in good standing by reason of nonpayment of dues, the Chapter Board shall declare his/her office to be vacant.
Section 8. If any office, other than President or President-elect becomes vacant, the Chapter Board may appoint a successor to fill the office. In the event that the President is unable to complete the current term of office, the President-elect shall assume the presidential duties and office, and a special election shall be called to elect a new President-elect through a mail or email ballot by the voting membership using preferred address of member whether standard mail or email. In the event that the President-elect is unable to complete the current term of office, a special election shall be called to elect a successor through a mail ballot by the voting membership. In any event, the term of the presidency shall not be for less than two (2) years nor more than three (3) years.

ARTICLE V. Board of Directors 

Section 1. The Chapter Board of Directors shall consist of the five Officers, three (3) Directors, one Member-at-large, and one Student Representative. All Board of Directors shall be members of the AAMFT in good standing. The directors shall serve a two (2) year term. One of the four shall be the Public Relations Director, another shall be the Program Director and a third an Outreach Director. The Student Representative and Member-at-Large shall each serve a one (1) year. Student Representative shall continue in their position on the board after graduation until the completion of their term as long as s/he is in good standing within the appropriate membership category.
Section 2. The Program Director shall serve a term of 2 years and along with his/her committee members, shall be responsible for running each chapter meeting including the coordination of the speakers. The Clinical Education Director and along with his/her committee will select speakers and coordinate events for the following year, obtain a CV and meeting objectives for each event to be submitted to the Public Relations Director or PR committee for publication and the Secretary for documentation, and coordinate all communication with each speaker including technology requirements prior to each event and any appreciation after. S/he shall be responsible for scheduling the place, meals, and speakers for the chapter meetings. S/he shall write a thank you note to each speaker, request a vita for each speaker for the local chapter Secretary to keep on file, as well as share pertinent information regarding chapter meetings, topics, and speakers with the Austin AMFT officers and Board.
Section 3. The Public Relations Director shall serve a term of 2 years and along with his/her committee members, shall be responsible for writing, editing, assembling, and disseminating the Chapter electronic newsletter or announcements prior to each chapter meeting, maintaining the chapter’s website, facilitating the chapter’s social media presence, and generally overseeing communications that reach the public’s eye. The Public Relations Director shall be responsible for keeping an updated mailing list and a chronological file of all the newsletters for the Chapter online. The PR Director will coordinate activities as appropriate with the Outreach Director.
Section 4. The Outreach Director shall serve a term of 2 years and along with his/her committee members, shall be responsible for cultivating new members through programming that may include welcoming people at chapter meetings or mentorship programs as well as community outreach to educate the non-profit sector on the value of hiring LMFTs. The Outreach Director will coordinate activities as appropriate with the PR Director.
Section 5. The Board shall exercise all powers of the Chapter, except as specifically prohibited by these bylaws and the AAMFT Bylaws. The Board shall be authorized to adopt and publish such policies, procedures, and rules as may be necessary and consistent with these bylaws and AAMFT bylaws, and to exercise authority over all Chapter business and funds.
Section 6. The Board shall meet at the call of the President and at least once each year, or at the written request of at least three (3) members of the Board directed to the Secretary. A quorum shall consist of no less than one-half of the membership of the Board at any given time. Each member shall be entitled to one (1) vote and may take part and vote in person only. The meetings shall be conducted in accordance with Roberts’ Rules of Order, revised.
Section 7. If a position becomes vacant, the position may remain vacant or the Board may appoint a successor to serve the remainder of the unexpired term, except that vacancies in the offices of the President and President-elect shall be filled in accordance with the provisions of Article IV, Section 8.
Section 8. The Board of Directors shall be responsible for educating the membership and the public regarding the AAMFT Code of Ethics. The committee shall not conduct investigations or consider allegations of violations of ethical principles made against members, nor shall it issue or render advisory opinions on ethical matters but shall refer such matters to the AAMFT Ethics Committee. The committee shall function in accordance with the Procedures for Handling Ethical Matters.

ARTICLE VI. Committees

Section 1. The standing committees of the Chapter may include the following: Program, Student, Public Relations, Outreach, Conference, and Elections, and such other standing committees as shall be authorized by the Board. The Committees are responsible to the Board.
Section 2. All standing committees shall be appointed by the President with the approval of the Board, except the Elections Committee. Terms of office ordinarily shall be three (3) years, with at least one (1) member being appointed and one (1) member retiring from the committee each year. The term of office shall begin on January 1 of the year following appointment, except when an appointment is made to fill a vacancy. The majority of each committee shall be composed of Voting Members. Representatives of the public may be appointed as needed. Members of committees may be removed by the President with the approval of the Board for malfeasance or non-performance of duties.
Section 3. The members of the Elections Committee shall be elected by mail, postal or email, ballot by the voting membership of the Chapter, and shall serve a term of three (3) years. The Chair of the Elections committee is the current Past President.
Section 4. The President with the approval of the Board shall appoint a chairperson for each standing committee, except as otherwise provided by these bylaws. The Chairperson shall be a Clinical Member.
Section 5. The Elections Committee shall prepare a slate of nominees for all elected positions, and shall oversee the elections of such positions as provided in these bylaws and in rules and procedures adopted by the Board for elections.

ARTICLE VII. Meetings of the Membership 

Section 1. The annual meeting of the membership shall be held at a date and location to be determined by the Board.
Section 2. Special meetings of the membership may be called by the President or a majority of the Board.
Section 3. Notice of all annual and special meetings shall be sent by the Board of Directors to all voting members of the Chapter at least 21 days in advance of the meeting. Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.
Section 4. A quorum at all annual and special meetings of the Chapter shall be ten (10) percent of the voting membership of the Chapter, present in person at the meeting, not including the Officers and Directors. No proxies shall be permitted.
Section 5. All meetings shall be conducted according to Roberts’ Rules of Order, revised.

ARTICLE IX. Nominations and Elections 

Section 1. The nomination and election of all elected positions shall be conducted annually. All voting members of the Chapter shall have the right to vote in the election which shall be conducted by mail ballot (email or postal).  However, only Student Members shall have the right to vote in the election for the Student Representative to the Board. Discrimination in election and nomination procedures on the basis of race, color, creed, gender, age or sexual orientation is forbidden. Candidates who are elected shall assume office on the first day of January following their election and shall hold office for the tenure of their office, or until their successors have been elected and qualified.
Section 2. The Elections Committee shall prepare a slate containing at least one nominee for each position and shall determine the eligibility and willingness of each nominee to stand for election. Write-in voting shall be allowed, provided the write-in candidates are eligible for election and have agreed to serve if elected. The candidate who receives the majority of votes for each office shall be elected. Ballots shall be counted by the Elections committee.

ARTICLE X. Dues 

Section 1. All fees assessed to the members of the Chapter are paid on a voluntary basis and shall be advertised as such to the Chapter membership. Membership is contingent upon payment of dues.

ARTICLE XI. Amendments

These bylaws may be amended or repealed by a two-thirds vote of the voting members voting by mail or email ballot returned within thirty (30) days of the date by which members can reasonably be presumed to have received the ballot. Amendments may be proposed by the Board on its own initiative, or upon petition by twenty (20) percent of the voting members addressed to the Board. All such proposed amendments shall be presented by the Board to the membership with or without recommendation.

REVISED: 7/25/2014

APPROVED: 8/28/2014


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